Hartford Stage
Asst. Production Manager | Costume Shop Director

A word from Cynthia Rider, Managing Director,
and Melia Bensussen, Artistic Director

Assistant Production Manager

DEPARTMENT: Production

POSITION: Assistant Production Manager

REPORTS TO: Director of Production

JOB TYPE: Full time, exempt

SALARY RANGE: $45,000 - $49,000 

BENEFITS:  

  • Health, dental vision plans with employer contribution

  • 401k plan (with match after 18 months)

  • Paid Vacation – up to two weeks accrued from date of hire in first year expanding to as many as four weeks after five years.

  • Paid Sick (seven days) and Personal time (three days) per year

  • Ten (10) Paid Holidays

  • Short and Long term Disability Insurance (wait periods apply)

  • Life Insurance (wait period applies)

  • Relocation Allowance

  • Four Complimentary tickets to each show

Position Summary

The Assistant Production Manager’s main responsibility is collaborating with the Director of Production on all aspects of running the production department.   In addition the Assistant Production Manager will facilitate the production department expense ledger, payroll, department expense payments and calendars.  The position is also the primary production manager of Hartford Stage events, taking the lead in staffing, execution and ensuring appropriate safety protocols are followed by both staff and outside guests.  

          

Position functions and expectations

  • Assist in the planning of the each season by contributing to the creation of the season calendar, show selection, budgeting and departmental goals.

  • Contribute to the creation of show budgets.

  • Assist in the development of design teams in conjunction with the Director of Production, Artistic and show directors.

  • Aid Director of Production in designer inquiries and contracting.

  • In conjunction with Director of Production review show cost estimates with department heads to insure meeting artistic and designer goals and objectives.

  • Review show crew needs and assist in hiring crews for individual shows.

  • Assist with expense projection reporting and collaborate with Director of Production on reporting protocols and procedures.

  • Schedule regular show production meetings between all members of the production team, record minutes and distribute meeting notes.

  • Maintain Master Calendar for the company.  Post all calendars, Master and Stage Management, on internal company website

  • Produce check requests for production management needs and receipts.

  • Maintain primary expense account spreadsheet for the production department.

  • Execute all designer contracts and tax forms.  Process all designer contracts and payments with designer’s agents and USA Local 829.

  • Process all designer reimbursements.

  • Process and submit weekly timesheets and payroll summary to Business Manager or Finance Director.  Meet weekly with Business Manager to reconcile production payroll numbers.

  • Process and record all time off requests for production department.

  • Lead as the primary production manager for various Hartford Stage events, including but not limited to Outside Rentals, Annual Meeting, Annual Gala and special presentations.

  • Collaborate with Director of Production in the promotion of a safe working culture; upholding Hartford Stage safety practices and current best theater practice.

  • Receive and report accident reports to the Director of Production and General Management.

  • In conjunction with Director of Production attend and lead technical rehearsals and previews insuring artistic, designer and staff goals are meet while adhering to safe work practices.

  • Cover Director of Production’s duties in their absence.

 

Facilities and Operations

  • Manage and coordinate the operation support for the Rehearsal Halls (RH) and Administrative office space (AOS).

  • Collaborate with Director of Production on the creation of facility and operations budgets and determining best expense practices.

  • Secondary point of contact for emergency calls regarding security and fire alarms.

 

Staff Management

  • Lead the production department in the absence of the Director of Production overseeing all department heads, company manager and stage management staff.

 

Physical Demands and Work Environment

  • Hours will vary based upon departmental needs including changeover, tech, performances and events allowing for flexible scheduling and an ability to work from home as necessary.

 

Qualifications 

  • Prior experience in a production department management role or cross-disciplinary position. 

  • Excellent organizational, management, and interpersonal communication.

  • Must be able to handle multiple tasks and be detail and deadline oriented;

  • Proficient in Microsoft Office (Word and Excel) and Google documents (Calendar) with particular emphasis on Excel skills.

  • Proven experience with budgeting and forecasting.

  • Proven experience in handling projects of all sized but particularly those of a large scale.

  • Must have a creative aesthetic and be able to work with theatre artists and designers in a close, personal manner while providing discretion and confidentiality as needed. 

  • Proven leadership in the field or in other fields that showcase ability to be a team player.

  • Demonstrated experience of collaboration, flexibility and patience in group settings.

  • Demonstrated experience in conflict management and resolution.

 

Knowledge, skills and abilities

  • Knowledge of and commitment to diversity, equity, inclusion, accessibility, and anti-racist practice, as well as their direct impacts on Production and decision-making.

  • Understanding, knowledge or experience with collective bargaining agreements; particularly USA, AEA, SDC and LORT.

  • Excellent written and verbal communication skills

  • Exceptional attention to detail and commitment to follow-through

  • Excellent diplomatic skills

  • Strong personal initiative, stamina, flexibility, efficiency and adaptability in an ever changing environment while handling concurrent projects simultaneously.

  • Ability to encourage and model a positive team dynamic

Costume Shop Director

DEPARTMENT: Production

POSITION: Costume Shop Director

REPORTS TO: Director of Production

JOB TYPE: Full time, exempt

SALARY RANGE: $55,000 - $60,000 

BENEFITS:  

  • Health, dental vision plans with employer contribution

  • 401k plan (with match after 18 months)

  • Paid Vacation – up to two weeks accrued from date of hire in first year expanding to as many as four weeks after five years.

  • Paid Sick (seven days) and Personal time (three days) per year

  • Ten (10) Paid Holidays

  • Short and Long term Disability Insurance (wait periods apply)

  • Life Insurance (wait period applies)

  • Relocation Allowance

  • Four Complimentary tickets to each show

Position Summary

The Costume Shop Director is responsible for leading the costume shop whose primary purpose is to fabricate, acquire, assemble, and/or fit all costumes, wigs and accessories for all Hartford Stage productions.   The Costume Shop Director works closely with the Director of Production in facilitating the budgeting and implementation of the design while maintaining a safe work space.     

          

Position functions and expectations

  • Work with costume designers and directors to realize each design.

  • Maintain departmental labor, production, and maintenance budgets.

  • Oversee all work flow in each area including crafts, wigs, wardrobe, and costume shop.  Determine the “over-hire” needs for each production.

  • Order all supplies, tools, and machinery.

  • Oversee the maintenance of all machinery in the costume shop.  Keep an active list of repair people.  This includes the maintenance of the washers, dryer, dye vat, irons, Merrow machines, and all sewing machines.

  • Assist the designers in shopping, swatching, fabric shopping, and organizing rentals.  Assist the designer in fittings as needed.

  • Coordinate with designer, drapers, and stage manager to arrange fitting schedules.

  • Work closely with the stage manager in accommodating any “new discoveries” made in rehearsal.

  • Oversee the maintenance of the wardrobe stock and warehouse.  Report any damage or problems to the Director of Production.

  • Establish a rental policy and record rental contracts.

  • Coordinate and curate the costume stock including determination of donations.

  • Oversee all returns and exchanges on purchased costume pieces.

  • During tech week the costume shop director may take notes for the designer (unless they choose to take their own).  Responsible for the proper distribution and completion of any and all notes.

  • Attend departmental meetings.

  • Attend or delegate surrogate to attend all production meetings, tech rehearsals and preview performances deemed necessary by Director of Production.  

  • Recommend capital acquisitions when appropriate.

  • Maintain open lines of communication with Director of Production on department and institutional issues.

  • Oversee, maintain and approve timesheets and time off requests of department staff.

  • When possible, provide assistance or advice to other departments.

  • When possible, solicit, undertake, and manage projects from outside Hartford Stage.

  • Determine and facilitate department protocols and practices around fittings, fitting rooms and dressing rooms that provide a safe and equitable environment. 

 

Staff Management 

  • Manage all Costume Shop staff including Assistant Costume Shop Manager, Draper, First Hand, Wardrobe Supervisor, and Over hire drapers, first hands, stitchers, crafts, wigs and wardrobe and wigs running  crew.

  • Conduct yearly evaluations of all regular year-round and seasonal costume, wardrobe, and wig staff.

 

Work Environment

  • Work hours are Monday – Friday, 9:00 AM – 5:30 PM, or as current department schedule indicates. Load-ins, techs, strikes, and overtime as required.

 

Qualifications 

  • At least 3 years working in a management role of a theater production department or cross-disciplinary position.

  • Excellent organizational, management, and interpersonal communication.

  • Must be able to handle multiple tasks and be detail and deadline oriented;

  • Demonstrated computer skills, primarily with Microsoft Office.

  • Demonstrated experience in interpreting renderings/sketches into realized finished costumes.

  • Proven experience with budgeting and forecasting.

  • Proven experience in handling projects of all sizes but particularly those of a large scale.

  • Must have a creative aesthetic and be able to work with theatre artists and designers in a close, personal manner while providing discretion and confidentiality as needed.

  • Proven leadership in the field or in other fields that model dynamic leadership abilities.

  • Demonstrated experience of collaboration, flexibility and patience in group settings and designer styles.

  • Demonstrated experience in conflict management and resolution.

 

Knowledge, skills and abilities

  • Knowledge of and commitment to diversity, equity, inclusion, accessibility, and anti-racist practice, as well as their direct impacts on costumes and decision-making.

  • Excellent written and verbal communication skills

  • Excellent diplomatic skills

  • Strong personal initiative, stamina,  flexibility, efficiency and adaptability in an ever changing environment while handling concurrent projects simultaneously.

  • Ability to encourage and model a positive team dynamic

  • Comprehensive understanding of draping, sewing, costume construction, pattern making, budget management and running wardrobe on shows

  • Exceptional attention to detail and commitment to follow-through

  • Knowledge of and commitment to current health and safety practices of theater.

Hartford Stage Anti-Racism Statement and Action Steps

Hartford Stage is in the midst of a vital transformation emerging from the Covid-19 pandemic and the national racial reckoning of the ingrained systemic racism within our institutions.  The theater acknowledges its history as a predominantly white institution in a city with a population that is majority Black and Latinx. Over the past year, staff and board have sought guidance from a variety of partners including Thought Partners Solutions, ArtEquity and Co-Creating Inclusive and Effective Organizations (CEIO) to establish new plans, policies and structures that build greater equity and belonging. We are continuing those efforts and are committed to the ongoing practice of anti-racism and social justice moving forward in order to create a more welcoming, inclusive, diverse and equitable organization for all.

Our Commitment to the Practice of Anti-Racism at Hartford Stage

We've been inspired by, supported by and called to action by our Black, Indigenous, and People of Color (BIPOC) colleagues in the national theater scene and in our local community. We see you. We hear you. And, we see ourselves: a predominantly white institution in a city with a population that is majority Black and Latinx. We know that the steps we have made so far aren’t nearly enough. We are currently working on changes to our organization's culture, policies and practices that address these inequities and racial disparities. Up to this point, our work has been intentionally internal and reflective, prioritizing listening and learning in order to create long-lasting institutional and individual change. We know this work is never finished, that these commitments and pledges are living and evolving, growing in partnership and in practice. We do this to acknowledge the past, to transform in the present and to create a more equitable, creative tomorrow.

Action Steps 

  • Weekly Senior Team dialogue and workshops on anti-racism (how it effects organization, new practices, learnings, resources, activities) 

  • Monthly full staff dialogue/workshops on anti-racism

  • artEquity Everyday Justice Training available to staff annually

  • Additional trainings and resources offered as available 

  • Explicit line item for equity & anti-racism training

  • Increased funding for local Spanish-language media 

  • $15 minimum wage across the organization 

  • Land Acknowledgements at top of rehearsal process & select meetings; included in program

  • Commitment to local BIPOC vendors

  • Spanish language materials & captioning when possible

  • Continued relationship building with BIPOC communities, organizations, individuals across the region

  • Creation of LatinX affinity group amongst Board of Directors

  • Anti-racism & Equity on agenda for all Full Board Meetings 

 

Hartford Stage is committed to reopen with a strong anti-racist ethos and a collective recommitment to nurture and sustain a culture of equity, inclusion and belonging at our organization. We seek to build a team that is passionate about theatre and that reflects the abundant vibrancy and diversity of our city, state, and nation. We are proud to be an equal opportunity employer and all qualified applications will receive consideration for employment without regard to race, color, gender-identity, sexual orientation, familial status, religion, ability, age, national origin, class and veteran or immigrant status.

Assistant Production Manager

Costume
Shop
Director